Everything a made-to-measure dealer runs on. Captured once. Used everywhere.
A lead becomes a quote with your suppliers' real pricing. The quote becomes a signed proposal and a deposit. The same specs become the purchase order, the install job, and the final invoice. Here's every piece.
Every inquiry lands in one place. With its source attached.
Speed matters in this business. Painless captures every lead with where it came from, and keeps the follow-up from depending on someone's memory.
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01
Website forms that track the campaign
Drop-in forms capture UTM tags, ad click IDs, the landing page, and the referrer with every submission.
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02
Email and webhooks, not copy-paste
Forward inquiry emails and AI reads them into leads. Connect anything else with an inbound webhook.
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03
Tasks and automations
Follow-up tasks on every rep's list, and automations that notify, update, and create the next step when things happen.
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04
Routed to the right location
Multi-location dealers can send each lead to the closest branch by driving distance or by territory.
Quote it right the first time. At the kitchen table.
Your suppliers' catalogs, price grids, and option rules are built into Painless, so every rep quotes the same way, every price is current, and nothing unbuildable gets signed.
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01
Built and maintained for you
We build your suppliers' products, price grids, and rules, and publish updates centrally. Suppliers on Painless Manufacturing configure and price live.
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Rules that catch mistakes
Size limits, required motors, and fabric and color combinations are checked on every field. An invalid unit can't be saved.
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Your markup, your way
Multipliers by supplier, overrides by product, and volume tiers that reprice as the unit count grows. Keep supplier promotions as margin or pass them on.
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04
Margin you control
Choose what each role sees: nothing, a pass/fail margin check against your minimum, or full cost, margin, and profit.
| Height | 36″ | 48″ | 60″ | 72″ | 84″ | 96″ |
|---|---|---|---|---|---|---|
| 48″ | $212 | $238 | $266 | $294 | $322 | $350 |
| 60″ | $236 | $266 | $298 | $330 | $362 | $394 |
| 72″ | $258 | $292 | $328 | $364 | $400 | $436 |
| 84″ | $281 | $319 | $359 | $398 | $438 | $477 |
| 96″ | $303 | $345 | $389 | $432 | n/a | n/a |
Sizes marked n/a can't be built on this fabric, so they can't be quoted.
Signed before you leave. Not next week.
Turn the quote into a branded proposal and contract the homeowner can sign on their phone or your tablet, with options when you want to offer them.
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01
Good, better, best
Send several options on one deal. The homeowner picks one in the portal and signs that one.
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02
Contracts that hold up
Your contract sections, required initials, terms, and photos, with an optional rep countersignature. Everything is saved as a PDF.
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03
Know when they look
Email opens and proposal views are tracked on the deal, so you call at the right moment.
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04
Change orders, signed
When the job changes after signing, send a change order the customer signs, with its own PDF.
The money moves while they're still excited.
Payment is part of the same flow as the signature, not a separate invoice app and a phone call.
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01
Deposit at signing
Set the deposit as a percentage or a flat amount per deal. Checkout follows the signature, by card through Stripe.
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02
Sales tax, handled
Stripe Tax calculates the rate from the install address on every proposal.
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03
Pay over time
Offer Affirm, Klarna, or Afterpay at checkout through Stripe, for bigger projects.
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04
Balances by link
Request the balance or any partial amount with a payment link, and see every payment on the deal.
- Better option · 6 units
- $8,420.00
- Sales tax (Stripe Tax)
- $694.65
- Project total
- $9,114.65
The signed quote becomes the purchase order.
The specs your customer signed for are the specs your supplier receives. Nobody types them again.
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01
Release for ordering
Release a won deal and Painless locks the specs, drafts one purchase order per supplier, and creates the install jobs.
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02
Sent the way each supplier works
Suppliers on Painless Manufacturing receive the order by API. Everyone else gets a clean PDF by email.
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03
Status without phone calls
Track every order from submitted to confirmed, in production, shipped, and received. Painless Manufacturing suppliers update it for you.
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04
Receive what actually arrived
Receive line by line, record partial shipments, and close short with a reason.
Crews show up with everything they need.
Appointments, install jobs, and the people doing them, on one calendar that knows what's sold, what's ordered, and what's arrived.
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01
One team calendar
Board, day, timeline, and month views with conflict checks, so nobody is double-booked.
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02
Jobs with the details
Installs, remeasures, site checks, and inspections carry the signed specs, photos, notes, checklists, and field forms.
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03
Planned routes
Optimize the order of the day's stops so crews spend more time installing and less time driving.
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04
Google Calendar
Appointments land on each person's Google Calendar, and their busy time blocks double-booking.
When they call back, you already know the job.
Service lives on the customer, with the original deal and units attached, not in a second system.
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01
Warranty or billable
Flag warranty work, or charge a service call fee and hourly labor. Parts come from your catalog.
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02
Return visits
Schedule the follow-up visit, order replacement parts, and invoice the ticket when it's done.
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03
Full history
Every proposal, signature, payment, order, and photo from the original job is one click away.
Homeowners help themselves. Your phone rings less.
Every customer gets a link to their project: options to review, documents to sign, payments to make, and where things stand.
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01
Review and sign
Pick an option, initial, and sign the contract and any change orders from a phone.
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02
Pay anytime
Deposits and balances paid by card, or over time, from the same link.
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03
Know where it stands
A status page that answers "when's my install?" before they pick up the phone.
- Proposal signed
- Deposit paid
- Ordered from the supplier
- Install scheduled · Thu 8 AM
- Final payment
The owner's view. Without the spreadsheets.
Because every job runs through one system, the numbers are already there when you want them.
Reports owners use
Sales dashboard and rep leaderboard, win rate, weighted pipeline, work in progress, job margin, and lead source performance from lead to sale.
Roles that fit a dealership
Admin, member, sales rep, scheduler, and installer. Reps and installers see their own work, and your costs stay hidden unless you say otherwise.
Multi-location and franchise
Locations and regions with their own pipelines and Stripe accounts, shared catalog and document numbering, and leads routed to the nearest branch.
QuickBooks Online
Customers, invoices, payments, and purchase orders pushed to QuickBooks, with product mapping and a sync report for anything that needs attention.
AI where it saves time
Turn meeting notes into tasks, read emailed inquiries into leads, build job forms, and optimize the day's route.
Your brand, not ours
Your logo and brand color on proposals, contracts, invoices, emails, and the customer portal.
See your own job run through it.
Bring a recent job: the products, the supplier, and the price. We'll quote it, sign it, order it, and schedule it in Painless while you watch.
Your suppliers · Your pricing · Your workflow